The employment or ongoing volunteer service of relatives can cause various problems, including but not limited to charges of favoritism, conflicts of interest, family discord, and scheduling conflicts that may work to the disadvantage of both the agency and its employees. The terms of this policy apply both to employees and to individuals performing ongoing volunteer service with the agency.
For the purposes of this policy the term “relative” shall include the following relationships: parent, child, spouse, brother, sister, grandparents, in-laws, step relatives, domestic partners, and significant others not living together. It is the goal of the agency to avoid creating or maintaining circumstances in which the appearance or possibility of favoritism, conflicts, or management disruptions exist.
The agency may allow existing personal relationships to be maintained, or employ individuals with personal relationships to current employees, under the following conditions:
- Relatives may not work in the same department with one another;
- Relatives may not work under the supervision of the same manager;
- Neither may supervise, evaluate, audit, nor review in any manner the work of the other;
- No one may be employed who has a relative serving on the agency’s Board or on any Committee or Council which has authority to review or order personnel actions or wage and salary adjustments which could affect the employee’s job;
- The relationship shall not create an adverse impact on work productivity or performance;
- The relationship shall not create an actual or perceived conflict of interest.
No relationship covered by this policy shall be allowed to be maintained, regardless of the positions involved, if it creates a disruption or potential disruption in the work environment, creates an actual or perceived conflict of interest, or is prohibited by any legal or regulatory mandate.
The agency reserves the right to exercise appropriate managerial judgment to take such actions as may be necessary to achieve the intent of this policy. The agency reserves the right to vary from the guidelines outlined in this policy to address unusual circumstances on a case by case basis.